The following terms and conditions, together with the documents referenced herein and the Exhibitor Stand Request Form and Contract form the contract between, on the one hand, the Aesthetic Medicine Congress South Africa (AMCSA) and, on the other hand, the Exhibitor. AMCSA reserves the right to render all interpretations and decisions, should questions arise, and to establish further regulations as may be deemed necessary to the general success and well-being of the exhibition and⁄ or any person(s) affiliated therewith. AMCSA's decisions and interpretations shall be final in all cases.

1. CONTRACT FOR PAYMENT AND STAND.
   Stand allocation (secured only on receipt of 50% deposit) of total cost for each exhibitor; the balance is due on or before 31 June 2010, payable to AMCSA.
   


2. CONFIRMATION OF APPLICATION ACCEPTANCE.
   The AMCSA's mission is to promote scientific research and educate the public on ways to retard, stabilize, ameliorate or reverse the human aging process. The conference is one of the primary means by which AMCSA seeks to fulfil its mission. In organizing the conference, AMCSA seeks a variety of exhibitors so that conference attendees will have an opportunity to see and investigate a broad range of products and services which may impact the human aging process. With this in mind, AMCSA is not always able to confirm exhibit space immediately and may in its sole discretion accept or reject any application due to: the number of other applications from exhibitors who seek to promote similar products or services; to provide space to other exhibitors whose products or services are more in accord with AMCSA's mission or; to give priority to exhibitors who support AMCSA in other ways. The Exhibitor understands that the confirmation process is not, therefore, determined on a first come, first serve basis.
   
   AMCSA or its designee will deposit all reservation payments upon receipt. In so doing, this shall not in anyway constitute AMCSA's acceptance of any application. Rather, acceptance of an exhibitor application shall only be by written acceptance letter issued by AMCSA or its designee.
   


3. SPACE LOCATION.
   AMCSA reserves the right in its sole discretion to determine the location of exhibit space. AMCSA's staff is not authorized to determine space locations. No oral representation of any AMCSA or their respective designees including staff members as to the location of any exhibit space shall be binding on AMCSA.
   


4. REFUND OF STAND DEPOSIT IF APPLICATION NOT ACCEPTED.
   If AMCSA does not accept an exhibitor application, it shall issue a refund cheque to said exhibitor. No interest or other sums will be due. AMCSA's sole liability to any exhibitor whose application is not accepted is to refund to that exhibitor the fee submitted by the exhibitor with his⁄her⁄its application.
   


5. CANCELLATION POLICY.
   Exhibitor shall forfeit all deposits made (50% of total cost), securing the stand, up to and including 14 August 2010. No cancellations will be accepted after 15 August 2010.
   


6. ATTENDANCE.
   AMCSA shall not be liable for any verbal agreement or condition made by the representatives of AMCSA or its affiliates. Any language verbal or written relating to the number of participants is merely an estimate of anticipated attendance and does not in any way intend to guarantee the number of attendees to the conference.
   


7. RESTRICTIONS AND LIMITATIONS ON USE OF SPACE.
   Exhibitor agrees to abide by the rules and regulations of the AMCSA, the exhibit hall and any other applicable rules, regulations, codes or standards. All exhibits shall be professional in appearance and staffed with the appropriate knowledgeable personnel. All active exhibition personnel must remain within the boundaries of assigned exhibit space and may not extend exhibition or information distribution activities into the aisle area or any other area. No exhibitor may distribute information pertaining to products and services of another. AMCSA reserves the right to restrict exhibit to a minimum noise level and to suitable methods of operation.
   


8. FLOORPLANS.
   All dimensions and locations cited in literature and/or floor plans believed to be accurate. Any part of the exhibit which does not lend itself to an attractive appearance, such as unfinished side or end panels must be draped at the exhibitor's expense. The exhibitor expressly agrees to do all installation and dismantling of exhibits during the time specified. No exhibit may be dismantled before the official closing time. It is the responsibility of the exhibitor to arrange for materials to be delivered to the exhibit hall by the specified deadlines. Should the exhibitor fail to remove the exhibit, removal will be arranged by AMCSA at the expense of the exhibitor. The exhibitor must surrender rental space in the same condition as it was in at commencement of occupation. The exhibitor or his/her agents shall not injure or deface the walls, columns, or floors of the exhibit facilities, the stands, or the equipment or furniture of the stands. When such damage appears, the exhibitor shall be liable to the owners of the property so damaged.
   


9. FIRE, SAFETY AND HEALTH REGULATIONS.
   The exhibitor agrees to comply with local laws, ordinances, and regulations and the regulations of the owner covering fire, safety, health and all other matters. No combustible materials shall be stored in or around the exhibit stands.
   


10. PROMOTION.
    To attract attendees and increase floor traffic during the conference and exhibition, exhibitors agree to distribute and promote the conference by mentioning AMCSA, the date, content and location of the conference in print and media advertisements procured or distributed by the exhibitor after such time as this contract is entered into. Such mention will also be included in all promotional materials and large volume mailings to existing and potential customers.
    


11. SECURITY.
    AMCSA will provide security personnel during the hours the exhibition is not operation, but the furnishings of such services shall not imply or construe any assumption of the obligation and/or duty with respect to the protection of the property of the exhibitors, which shall at all times remain in the sole possession and custody of each exhibitor. Neither AMCSA nor the property owner shall be liable in any way for any property of exhibitor or its employees or agents which is damaged or stolen even if security is not provided.
    


12. NON-LIABILITY.
    It is understood and agreed by each and every exhibitor, its agents and guests that neither the AMCSA its employees or its contractors shall be liable for loss or damage to the goods or property of exhibitor, its agents and guests. At all times such goods and properties remain in the sole custody and possession of the exhibitor.
    


13. INSURANCE.
    The exhibitor agrees to obtain and maintain, throughout the duration of the conference including setup and teardown, comprehensive general liability insurance coverage naming AMCSA as an additional insured bearing limits of liability for property damage and bodily injury of at least R1 000 000 per occurrence. Exhibitor must provide AMCSA with a certificate evidencing such insurance prior to set-up.
    


14. NON-ASSIGNMENT.
    No exhibitor shall, without the written prior consent of the AMCSA, assign, sublet, or apportion the space assigned to it to any other exhibitor, entities or person(s).
    


15. SEVEREABILITY.
    In the event that any provision of this Agreement shall be held invalid, the remaining provisions of this Agreement shall continue to apply to the maximum extent allowed by law.

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